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Meeting Date:
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Category:
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Type:
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Subject:
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Approval of Waste & Recycling Services Contract Bid |
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Vision 2026:
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Operational Excellence Strategies 2 Maintain strong fiscal health of the organization.
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Background:
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The Board of Education approved a one-year contract extension with Waste Management of Illinois, Inc. in July 2022 to furnish labor, materials and equipment necessary to provide trash removal and recycling services for all CUSD200 locations. This contract extension expires on July 31, 2023. |
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File Attachment:
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Summary:
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A bid package was prepared. The base bid included standard waste removal and recycling services at all district buildings. It also included a 30 cubic yard trash compactor for each high school. The bid is for a three (3) year contract, beginning August 1, 2023 and ending July 31, 2026, and called for rates for the first year. Rates for subsequent years may be escalated at a rate based upon mutual agreement and Board approval, and is limited to the lower of 5% or the percent increase in the Consumer Price Index (CPI) used for tax cap purposes on the most recent tax levy. Subsequent one (1) year renewals after the initial three (3) year term may be negotiated based on above terms with mutual agreement and Board approval.
The bid also included unit costs for dumpsters and pick-ups (as needed by the District). Since these were not a regular operating expense, they were not considered in the bid evaluation process.
Bid advertisement was published in the Daily Herald and on the District website. Four (4) bidders responded. The bid results are attached.
An evaluation of the bids was completed based on the annual cost for the waste and recycling services, which includes the cost of the trash compactors. The evaluation of the compactors was based on calculating the annual cost of the equipment, and an estimated 18 pick-ups (average of 1 ½ pick-ups per month) per year per high school.
Based on the bid review and evaluations, the base contract bid from Waste Management of Illinois, Inc., with an estimate of $80,431.20, was the lowest responsive responsible bidder.
Hakuna Services, Inc. does not have the necessary licenses to operate within DuPage County and the various municipalities involved. Therefore, this bid is not responsive. |
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Funding:
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Estimated Cost: Base Contract of $80,431.20 for the first year, plus additional cost for additive services of dumpsters and pickups, as needed by District
Funding Source: 2023-2024 Operations and Maintenance |
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Board Policy: |
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4:60 Purchases and Contracts |
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Recommendation
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It is recommended that the Board of Education approve the bid of Waste Management of Illinois, Inc. for waste and recycling services for a three (3) year contract period, subject to negotiation and approval by the District's legal counsel. |
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Approvals:
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Recommended By: |
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Signed By: |
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Lisa Maher - Dir of Business Services |
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Signed By: |
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Brian O'Keeffe - Asst Superintendent Business Services |
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Signed By: |
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Jeff Schuler - Superintendent |
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Vote Results:
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| Original Motion | | Member Brad Paulsen Moved, Member Angela Blatner seconded to approve the Original motion 'It is recommended that the Board of Education approve the bid of Waste Management of Illinois, Inc. for waste and recycling services for a three (3) year contract period, subject to negotiation and approval by the District's legal counsel.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0. | | The motion Carried 7 - 0 | | | | | Brad Paulsen | Yes | | Rob Hanlon | Yes | | Dave Long | Yes | | Angela Blatner | Yes | | Julie Kulovits | Yes | | Erik Hjerpe | Yes | | John Rutledge | Yes | |
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