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Meeting Date:
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6/11/2025 - 7:00 PM
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Category:
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Consent Agenda Items
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Type:
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Action
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Subject:
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Approval to Refresh District Copy Machines and Print Equipment
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Vision 2026:
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Operational Excellence Strategies 3 Develop and maintain robust technology systems.
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Background
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CUSD200 has a lease agreement with ProvenIT for its copier equipment. Lease agreements are over a 5 year span.
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File Attachment:
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Summary:
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The cost of a 5 year lease is 60 payments of $14,436.50. It has the same terms as the previous lease. The lease payment previously was 60 payments of $10,475. The increase in price comes from the cost of goods increasing after 5 years as well as the addition of two new machines: a paper folder and paper cutter. These two machines do offer some cost offsetting cost measures as much of this work currently has to be contracted out to a third party. Now work that requires a folder and cutter can be performed in house.
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Funding:
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The cost of this lease is accounted for in the department budget.
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Board Policy
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4:60 Purchases and Contracts
6:235 Access to Electronic Networks
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Recommendation:
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It is recommended that the Board approve the refresh of its district copier fleet.
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Approvals:
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Recommended By:
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Signed By:
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Jason Spencer - Exec Director of Innovation and Technology
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Signed By:
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Jeff Schuler - Superintendent
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