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Meeting Date:
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4/9/2025 - 7:00 PM
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Category:
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Action Items
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Type:
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Action
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Subject:
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Approval of Master Tax-Exempt Lease/Purchase Agreement with First American, for the purpose of purchasing Hubble Middle School Fitness Equipment and Student Devices related to the Chromebook Refresh
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Vision 2026:
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Operational Excellence Strategies 2 Maintain strong fiscal health of the organization.
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Background
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Fitness/Cardio Equipment is a critical part of the Physical Education middle school curriculum and the District currently has a 1:1 Chromebook structure in grades 1-12.
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File Attachment:
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Summary:
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The Technology Department and Business Office have been engaged in reviewing Chromebook and fitness equipment purchase items as described in previous agenda items. Combining both purchases into a single finance was discussed and ultimately, provided CUSD 200 with the greatest value. Three firms were approached, two submitted lease quotes for both purchases and one submitted a lease quote for only the fitness equipment. Only the two submissions for both purchases were considered. Details of the two submissions are below:
1. First American 4-Year Lease Total = $2,131,046.80 ($2,012,475.20 for Chromebooks and $118,571.60 for fitness equipment). The annual combined lease payment is $532,761.70.
2. Providence Capital Network 4-Year Lease Total = $2,139,924 ($2,019,036 for Chromebooks and $120,888 for fitness equipment). The annual combined lease payment is $534,981.
The combined lease agreement from First American is attached. The fitness equipment portion of the total annual lease is $29,642.90, for a 4-year total of $118,571.60. The Chromebook refresh portion of the annual lease is $503,118.80, for a 4-year total of $2,012,475.20
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Funding:
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10: Education Fund
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Board Policy
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4:60 Purchases and Contracts
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Recommendation:
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It is recommended that the Board of Education approve the Master Tax-Exempt Lease/Purchase Agreement with First American as presented.
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Approvals:
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Recommended By:
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Signed By:
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Brian O'Keeffe - Asst Superintendent Business Services
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Signed By:
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Jeff Schuler - Superintendent
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