Review Agenda Item
Meeting Date: 6/9/2021 - 7:00 PM
Category: Consent Agenda Items
Type: Action
Subject: Approval of Contract Amendment with Illinois Central
Vision 2022:
Financial & Facilities Management
Continue to ensure a balanced budget that builds and maintains a fund balance that meets Board policy.
Policy:
Background We are currently under contract with Illinois Central to provide in-district regular and special education student transportation services. In April 2020, the Board approved an Amendment to Student Transportation Services Agreement with Illinois Central. This Amendment allowed for the continued payment of wages and benefits during the school closure due to the pandemic. This Amendment expired on June 3, 2020.
File Attachment:
WW200 - Illinois Central - COVID Shutdown Transportation Amendment - Second Amendment for SY20-21 v2 signed June 3 2021 (1).pdf
Summary: The State has allowed school districts to pay transportation contractors even if services were not provided during the pandemic. Per the State of Illinois Administrative Code, during a gubernatorial declaration of disaster, these transportation expenditures are reimbursable on the State transportation claim. A written amended agreement to the contract must be in place stating the payments to be provided to the Independent Carrier.

Per Sections V (Contract Rate) and IX (Contractual Changes) in our contract, language states that we may negotiate rates when number of routes are altered and/or if a significant change in the length of the school day or year occur. We have continued to work with our transportation vendor and have developed and negotiated an agreement whereby the Board would pay a set amount of $549,666.47. This represents a portion of the amount of lost revenue that Illinois Central has realized from the start of school until January 11th, when we began bringing more students into our buildings for in-person learning. This lost revenue was due to running single-tier routes versus our typical 3-tier routes.

It is anticipated the district will recoup at least half of this expenditure though the state reimbursement claim.
Funding: Estimated Cost: $549,666.47
Funding Source: 2020-2021 Transportation Fund
Board Policy 4:60 Purchases and Contracts
Recommendation: It is recommended that the Board of Education approve the Amendment to Student Transportation Services Agreement with Illinois Central as presented.
Approvals:
Recommended By:
Signed By:
Lisa Maher - Dir of Business Services
Signed By:
Bill Farley - Assist. Superintendent
Signed By:
Jeff Schuler - Superintendent
Vote Results:

Original Motion
Member Susan Booton Moved, Member Rob Hanlon seconded to approve the Original motion 'It is recommended that the Board of Education approve the Amendment to Student Transportation Services Agreement with Illinois Central as presented.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0.
The motion Carried 7 - 0
   
Brad Paulsen     Yes
Chris Crabtree     Yes
Rob Hanlon     Yes
Susan Booton     Yes
Dave Long     Yes
Mary Yeboah     Yes
Angela Blatner     Yes