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Meeting Date:
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4/13/2022 - 7:00 PM
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Category:
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Consent Agenda Items
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Type:
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Action
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Subject:
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Approval of Transportation Contract Extension with Sunrise Southwest, LLC
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Vision 2026:
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Financial & Facilities Management 1 Continue to ensure a balanced budget that builds and maintains a fund balance that meets Board policy.
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Background
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The Board of Education awarded a three-year contract for out of district special education student transportation services to Sunrise Southwest, LLC in March 2019, and the initial term of this contract is set to expire on June 30, 2022. The term may then be extended for an additional two-year term, and thereafter may be extended on a year-to year basis unless and until the District receives a timely request to let a new contract for bid. We have not received any such timely requests.
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File Attachment:
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Summary:
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Sunrise has presented a proposal for extending the contract for two (2) additional years with a 13% increase in the first year and an 8% increase in the second year. This proposal includes reducing the amount of liability insurance required from $25M to $15M. We have consulted our insurance carrier about this change and they approve. In addition, Sunrise has proposed eliminating the fuel escalator clause in the contract, which will save the district around $9,000 a year.
Over the last six weeks, District administration and Finance Committee have discussed the proposal. Attached is the proposed Amendment for the two-year extension.
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Funding:
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Estimated Cost: $1,650,000
Funding Source: FY23 Transportation Fund
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Board Policy
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4:60 Purchases and Contracts
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Recommendation:
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It is recommended that the Board of Education approve the two-year transportation contract extension with Sunrise Southwest, LLC as presented.
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Approvals:
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Recommended By:
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Signed By:
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Lisa Maher - Dir of Business Services
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Signed By:
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Brian O'Keeffe - Asst Superintendent Business Services
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Signed By:
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Jeff Schuler - Superintendent
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Vote Results:
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| Original Motion | | Member Susan Booton Moved, Member Brad Paulsen seconded to approve the Original motion 'It is recommended that the Board of Education approve the two-year transportation contract extension with Sunrise Southwest, LLC as presented.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0. | | The motion Carried 7 - 0 | | | | | Brad Paulsen | Yes | | Chris Crabtree | Yes | | Rob Hanlon | Yes | | Susan Booton | Yes | | Dave Long | Yes | | Mary Yeboah | Yes | | Angela Blatner | Yes | |
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