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Meeting Date:
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6/15/2022 - 7:00 PM
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Category:
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Consent Agenda Items
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Type:
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Action
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Subject:
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Approval of Xerographic Bond Paper Bid
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Vision 2026:
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Financial & Facilities Management 1 Continue to ensure a balanced budget that builds and maintains a fund balance that meets Board policy.
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Background
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Xerographic bond paper is used throughout the district for both copy machines and computer printers. Paper is purchased as needed and delivered to each district location. In December 2021, the Board approved a bid from Veritiv Operating Company for xerographic bond paper, for $41.40 per case, and this 6-month contract expires on June 30, 2022.
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File Attachment:
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Summary:
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As the national supply and demand of paper continues to fluctuate, it was determined that a 6-month contract (versus a 12-month) for paper was better served and would attract more vendors. We specified four (4) acceptable brands of 20 lb. white, 8 ½” x 11” paper in the bid document: Boise X-9, Comet, Domtar Copy, and Hammermill Tidal. All of these brands have been tested in district machines, and all work well. We estimate our 6-month usage to be approximately 2,000 cases.
Legal notice was published and bid packages for a 6-month contract were sent to potential vendors. One (1) vendor responded to the bid. Garvey’s Office Products submitted a bid of $49.90 per case for Boise X-9 paper. This price is good until December 31, 2022.
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Funding:
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Estimated Cost: $99,800
Funding Source: 2022-2023 Education Fund – Supply Budget
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Board Policy
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4:60 Purchases and Contracts
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Recommendation:
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It is recommended that the Board of Education award the 6-month Xerographic Bond Paper bid for Boise X-9 paper to Garvey’s Office Products for the estimated amount of $99,800.
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Approvals:
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Recommended By:
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Signed By:
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Lisa Maher - Dir of Business Services
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Signed By:
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Brian O'Keeffe - Asst Superintendent Business Services
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Signed By:
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Jeff Schuler - Superintendent
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Vote Results:
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| Original Motion | | Member Susan Booton Moved, Member Brad Paulsen seconded to approve the Original motion 'It is recommended that the Board of Education award the 6-month Xerographic Bond Paper bid for Boise X-9 paper to Garvey’s Office Products for the estimated amount of $99,800.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 6 Nay: 0. | | The motion Carried 6 - 0 | | | | | Brad Paulsen | Yes | | Chris Crabtree | Yes | | Rob Hanlon | Yes | | Susan Booton | Yes | | Mary Yeboah | Yes | | Angela Blatner | Yes | |
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