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Meeting Date:
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6/15/2022 - 7:00 PM
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Category:
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Consent Agenda Items
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Type:
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Action
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Subject:
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Approval of Printshop Paper Bid
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Vision 2026:
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Financial & Facilities Management 1 Continue to ensure a balanced budget that builds and maintains a fund balance that meets Board policy.
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Background
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The district print shop is responsible for determining the quantity and the various types of paper that is needed to keep up with the demand for district-wide printing services. Orders for paper are placed as needed. In June 2021, the Board approved bids from three (3) vendors for these similar types of paper at an estimated total cost of $74,755.50, and these contracts expire on June 30, 2022.
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File Attachment:
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Summary:
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As the national supply and demand of paper continues to fluctuate, it was determined that a 6-month contract (versus a 12-month) was better served and would attract more vendors.
Legal notice was published and bid packages for a 6-month contract were sent to multiple vendors. In the bid document, we specified various brands for multiple types of paper. We also sought bids on various sizes and types of envelopes and labels. One (1) vendor responded to the bid. Garvey’s Office Products submitted a bid for some of the items.
Attached are the bid results. We are recommending accepting the bid prices for certain items marked by the highlighted cells. We are recommending rejecting the bid prices for the other items. The prices will be effective through December 31, 2022.
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Funding:
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Estimated Cost: $35,370.30
Funding Source: 2022-2023 Education Fund – Supply Budget
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Board Policy
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4:60 Purchases and Contracts
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Recommendation:
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It is recommended that the Board of Education award various paper, envelopes and labels for Printshop Paper to Garvey’s Office Products (as highlighted on the attached bid results) for a total estimated amount of $35,370.30.
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Approvals:
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Recommended By:
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Signed By:
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Lisa Maher - Dir of Business Services
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Signed By:
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Brian O'Keeffe - Asst Superintendent Business Services
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Signed By:
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Jeff Schuler - Superintendent
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Vote Results:
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| Original Motion | | Member Susan Booton Moved, Member Brad Paulsen seconded to approve the Original motion 'It is recommended that the Board of Education award various paper, envelopes and labels for Printshop Paper to Garvey’s Office Products (as highlighted on the attached bid results) for a total estimated amount of $35,370.30.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 6 Nay: 0. | | The motion Carried 6 - 0 | | | | | Brad Paulsen | Yes | | Chris Crabtree | Yes | | Rob Hanlon | Yes | | Susan Booton | Yes | | Mary Yeboah | Yes | | Angela Blatner | Yes | |
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