Review Agenda Item
Meeting Date: 5/10/2023 - 7:00 PM
Category: Consent Agenda Items
Type: Action
Subject: Approval of Rival 5 as Community Unit School District 200s VoIP (phone) and telecommunication carrier.
Vision 2026:
Operational Excellence Strategies 3
Develop and maintain robust technology systems.
Background District 200 currently contracts with 4 different vendors who all have some stake in ensuring our phone system is operational. Over time this has greatly impacted receiving timely and efficient customer support and has left us with little flexibility at managing overall costs. The Department of Innovation and Technology wishes to contract instead with Rival 5 as a replacement to gain a better customer support experience and more flexibility at cost management.
File Attachment:
Rival 5 - Service Costs.pdf
Summary: Rival 5 would replace current vendor Peerless as our VoIP provider as well as other vendors that supply software, hardware, and support for our phone systems. Since Rival 5 is a cloud based provider, the district would see savings on the phone lines themselves as not as many physical lines would be needed and numerous pieces of supporting equipment and infrastructure would also no longer need to be purchased and maintained on site. Rival 5 would also be the all-encompassing provider for customer service giving the district one identifiable and consistent point of contact.

The monthly cost of phone service with Rival5 would be approximately $24, 731.13.
Funding: The monthly cost of telecommunication services is allocated in the district's normal operating budget.
Board Policy 4.60 Purchases
Recommendation: It is recommended that the board approve Rival 5 as the new VoIP provider for Community Unit School District 200.
Recommended By:
Signed By:
Jason Spencer - Exec Director of Innovation and Technology
Signed By:
Jeff Schuler - Superintendent
Vote Results:

Original Motion
Member Brad Paulsen Moved, Member Angela Blatner seconded to approve the Original motion 'It is recommended that the board approve Rival 5 as the new VoIP provider for Community Unit School District 200.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0.
The motion Carried 7 - 0
Brad Paulsen     Yes
Rob Hanlon     Yes
Dave Long     Yes
Angela Blatner     Yes
Julie Kulovits     Yes
Erik Hjerpe     Yes
John Rutledge     Yes