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Meeting Date:
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6/14/2023 - 7:00 PM
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Category:
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Consent Agenda Items
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Type:
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Action
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Subject:
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Approval of Xerographic Bond Paper Bid
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Vision 2026:
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Operational Excellence Strategies 2 Maintain strong fiscal health of the organization.
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Background
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Xerographic bond paper (white copy paper) is used throughout the district for both copy machines and computer printers. Paper is purchased as needed and delivered to each district location. In December 2022, the Board approved a bid from Garvey’s Office Products for xerographic bond paper, for $45.90 per case, and this 6-month contract expires on June 30, 2023.
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File Attachment:
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Summary:
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As the national supply and demand of paper continue to fluctuate, it was determined that a 6-month contract (versus a 12-month) for the paper was better served and would attract more vendors. We specified four (4) acceptable brands of 20 lb. white, 8 ½” x 11” paper in the bid document: Boise X-9, Comet, Domtar Copy, and Hammermill Tidal. All of these brands have been tested in district machines, and all work well. We estimate our 6-month usage to be approximately 2,000 cases.
Legal notice was published and bid packages for a 6-month contract were sent to potential vendors. Four (4) vendors responded to the bid. Garvey’s Office Products submitted a bid of $40.75 per case for Boise X-9 paper as the lowest responsible responsive bid. This price is good until December 31, 2023.
The bid results are attached.
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Funding:
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Estimated Cost: $81,500
Funding Source: 2023-2024 Education Fund – Supply Budget
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Board Policy
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4:60 Purchases and Contracts
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Recommendation:
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It is recommended that the Board of Education award the 6-month Xerographic Bond Paper bid for Boise X-9 paper to Garvey’s Office Products for the estimated amount of $81,500.
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Approvals:
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Recommended By:
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Signed By:
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Lisa Maher - Dir of Business Services
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Signed By:
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Brian O'Keeffe - Asst Superintendent Business Services
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Signed By:
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Jeff Schuler - Superintendent
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Vote Results:
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| Original Motion | | Member Brad Paulsen Moved, Member Julie Kulovits seconded to approve the Original motion 'It is recommended that the Board of Education award the 6-month Xerographic Bond Paper bid for Boise X-9 paper to Garvey’s Office Products for the estimated amount of $81,500.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0. | | The motion Carried 7 - 0 | | | | | Brad Paulsen | Yes | | Rob Hanlon | Yes | | Dave Long | Yes | | Angela Blatner | Yes | | Julie Kulovits | Yes | | Erik Hjerpe | Yes | | John Rutledge | Yes | |
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