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Meeting Date:
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5/14/2025 - 7:00 PM
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Category:
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Action Items
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Type:
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Action
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Subject:
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Approval to Award Summer 2025 Paving/Concrete Bid to Abbey Paving
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Vision 2026:
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Operational Excellence Strategies 1 Address facilities projects identified in the Facilities Master Plan.
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Background
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Administration identified and prioritized paving/concrete rehabilitation projects at Wheaton North High School, and paving/seal coating projects at Hubble Middle School, Johnson Elementary School and Madison Elementary School. These projects are included in the District's capital plan and were reviewed and recommended by the Facilities Committee. Bids were structured to include a Base Bid and six (6) Alternates.
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File Attachment:
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Summary:
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The bid opening was held on November 21, 2024. Fifteen (15) contractors picked up the bid package and five (5) responded. The Base Bid is for work at Wheaton North High School, with the Alternates for additional work at Wheaton North High School, Hubble Middle School, Johnson Elementary School and Madison Elementary School. In December 2024, it was recommended that Evans and Son Blacktop, Inc. be awarded all work related to this project. This recommendation was approved by the Board of Education on December 11, 2024.
In early May 2025, CUSD 200 was made aware of concerns that Evans and Son Blacktop, Inc. may not be able to meet all project and legal requirements defined in the agreement between the parties. Based on this information, CUSD 200 determined that in its best interest, to terminate the agreement with Evans and Son Blacktop Inc and award the base bid and all alternates to the second lowest bidder, Abbey Paving Solutions, Inc. Abbey Paving has confirmed that they will be able to complete the work as defined in the bid documents at the price that was submitted, which was $1,356,616.00 ($3,967.72 above the bid submission from Evans and Son Blacktop, Inc.)
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Funding:
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O & M Capital Renewal Fund and Capital Projects Fund
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Board Policy
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Recommendation:
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It is recommended that the Board of Education award the Summer 2025 Paving Base Bid and all six (6) Alternate bids to Abbey Paving Solutions, Inc. of Aurora, Illinois in the amount of $1,356,616.00.
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Approvals:
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Recommended By:
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Signed By:
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Brian O'Keeffe - Asst Superintendent Business Services
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Signed By:
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Jeff Schuler - Superintendent
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Vote Results:
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| Original Motion | | Member Erik Hjerpe Moved, Member John Rutledge seconded to approve the Original motion 'It is recommended that the Board of Education award the Summer 2025 Paving Base Bid and all six (6) Alternate bids to Abbey Paving Solutions, Inc. of Aurora, Illinois in the amount of $1,356,616.00.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 6 Nay: 0. | | The motion Carried 6 - 0 | | | | | Dave Long | Yes | | Angela Blatner | Yes | | Julie Kulovits | Yes | | Erik Hjerpe | Yes | | John Rutledge | Yes | | Katy Ebbesen | Yes | |
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