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Meeting Date:
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8/16/2023 - 7:00 PM
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Category:
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Consent Agenda Items
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Type:
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Action
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Subject:
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Approval of Resolution Approving Travel, Meal and Lodging Expenses
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Vision 2026:
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Background
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The Board of Education has previously adopted Board Policy No. 2:125 and No. 5:60 which regulates the reimbursement of all travel, meal and lodging expenses of Board members, administrators, and employees. A copy of Board Policy No 2:125 and 5:60 are attached as Exhibit 1 to this report.
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File Attachment:
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Summary:
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The Board regulates the reimbursement of all travel, meal, and lodging expenses in the District by resolution. No later than approval of the annual budget and when necessary, the Superintendent will recommend a maximum allowable reimbursement amount for expenses to be included in the resolution (attached). The Board of Education shall reimburse permitted travel expenses at the rates as set forth on Exhibit 2 to this Resolution unless as otherwise permitted by law. In accordance with the Act, the Board of Education shall only approve reimbursement of expenses if the Board member, administrator, officer or employee submits said expenses on the Board of Education’s Standardized Expense Approval Form, attached as Exhibit 3.
Maximum reimbursable rates for meals were adjusted in August 2022 after surveying comparable districts. The adjustments brought CUSD 200 near the average ($55.00) of the Districts that were surveyed. The other change from the previous year is the mileage reimbursement rate that was established by the Board of Education in January 2023 (.655 per mile), following standard IRS mileage rates.
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Funding:
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Board Policy
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Board Policy 2:125 and 5:60
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Recommendation:
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It is recommended that the Board of Education approve the Resolution Approving Travel, Meal and Lodging Expenses and set Permissible Travel Expenses as presented.
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Approvals:
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Recommended By:
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Signed By:
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Brian O'Keeffe - Asst Superintendent Business Services
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Signed By:
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Jeff Schuler - Superintendent
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Vote Results:
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| Original Motion | | Member Julie Kulovits Moved, Member Brad Paulsen seconded to approve the Original motion 'It is recommended that the Board of Education approve the Resolution Approving Travel, Meal and Lodging Expenses and set Permissible Travel Expenses as presented.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0. | | The motion Carried 7 - 0 | | | | | Brad Paulsen | Yes | | Rob Hanlon | Yes | | Dave Long | Yes | | Angela Blatner | Yes | | Julie Kulovits | Yes | | Erik Hjerpe | Yes | | John Rutledge | Yes | |
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