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Meeting Date:
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4/9/2025 - 7:00 PM
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Category:
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Action Items
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Type:
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Action
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Subject:
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Approval to Purchase Hubble Middle School Equipment from LifeFitness
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Vision 2026:
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Operational Excellence Strategies 1 Address facilities projects identified in the Facilities Master Plan.
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Background
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Fitness/Cardio Equipment is a critical part of the Physical Education Middle School curriculum.
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File Attachment:
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Summary:
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The PE Department at Hubble Middle School approached administration during the 2024/25 school year indicating that the existing fitness/cardio equipment required significant repairs that were costly and beyond what was available in the local budget. Upon further review by Hubble administration, it was determined that most of the existing pieces had reached end-of-life (all of the fitness/cardio equipment is original to the building and was installed in the summer of 2009) and would need to be replaced in order to continue supporting the PE curriculum as intended. Hubble administration provided this information to the Business Office for consideration and quotes were requested from Life Fitness, a current vendor partner of CUSD 200. After receiving quotes and having a final conversation with Hubble Middle School, we confirmed that the purchase of the fitness/cardio equipment would be required to support the PE curriculum and student wellness. Treadmills, elliptical machines, and upright exercise bikes will be replaced in this transaction. The total cost of this purchase is $113,334.77, including a 5-year extended warranty of parts and labor, discounts, trade-ins, delivery and installation. The purchase will be executed through a national purchasing cooperative called Sourcewell. Life Fitness has been awarded a bidding contract with Sourcewell for the equipment identified in this purchase. The contract between Life Fitness and Sourcewell has been confirmed and verified by CUSD 200 legal counsel.
An outright purchase of all the equipment is not a feasible option based on the 5-year projections that were shared with the Board of Education in January 2025. This is a lease to own transaction, which was modeled after the fitness/cardio equipment purchases for Wheaton North and Wheaton Warrenville South in August 2024. This purchase is being combined with the Lease Proposal for the Chromebook Refresh agenda item in this Board packet, which helped reduce overall costs for the combined leases. CUSD 200 will be partnering with First American (An RBC/City National Company) to enter into a 4-year lease that will allow for a one-time purchase.
Details of the equipment purchase and the combined lease agreement with the Chromebook purchase are attached. The fitness equipment portion of the total annual lease is $29,642.90, for a 4-year total of $118,571.60.
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Funding:
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10 - Education Fund
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Board Policy
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4:60 Purchases and Contracts
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Recommendation:
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It is recommended that the Board of Education approve the purchase as presented.
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Approvals:
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Recommended By:
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Signed By:
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Brian O'Keeffe - Asst Superintendent Business Services
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Signed By:
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Jeff Schuler - Superintendent
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