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Meeting Date:
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12/13/2023 - 7:00 PM
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Category:
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Consent Agenda Items
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Type:
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Action
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Subject:
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Approval of Printshop Paper Bid
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Vision 2026:
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Operational Excellence Strategies 2 Maintain strong fiscal health of the organization.
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Background
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The district print shop is responsible for determining the quantity and the various types of paper that is needed to keep up with the demand for district-wide printing services. Orders for paper are placed as needed. In June 2023, the Board approved bids from two (2) vendors for these similar types of paper at an estimated total cost of $75,852.45, and this contract expires on December 31, 2023.
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File Attachment:
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Summary:
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As the national supply and demand of paper continues to fluctuate, it was determined that a 6-month contract (versus a 12-month) was better served and would attract more vendors.
Legal notice was published and bid packages for a 6-month contract were sent to multiple vendors. In the bid document, we specified various brands for multiple types of paper. We also sought bids on various sizes and types of envelopes and labels. Three (3) vendors responded to the bid.
Attached are the bid results. The lowest bid prices for various items are recommended by the highlighted cells. The prices will be effective through June 30, 2024.
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Funding:
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Estimated Cost: $81,178
Funding Source: 2023-2024 Education Fund – Supply Budget
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Board Policy
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4:60 Purchases and Contracts
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Recommendation:
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It is recommended that the Board of Education award various paper, envelopes, and labels to vendors (as highlighted on the attached bid results) as follows: Garvey’s Office Products in the estimated amount of $7,844.80; Veritiv Operating Company in the estimated amount of $20,382.00; and Lindenmeyr Monroe in the estimated amount of $52,951.20, for a total estimated amount of $81,178.
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Approvals:
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Recommended By:
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Signed By:
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Lisa Maher - Dir of Business Services
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Signed By:
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Brian O'Keeffe - Asst Superintendent Business Services
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Signed By:
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Jeff Schuler - Superintendent
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Vote Results:
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| Original Motion | | Member Brad Paulsen Moved, Member Dave Long seconded to approve the Original motion 'It is recommended that the Board of Education award various paper, envelopes, and labels to vendors (as highlighted on the attached bid results) as follows: Garvey’s Office Products in the estimated amount of $7,844.80; Veritiv Operating Company in the estimated amount of $20,382.00; and Lindenmeyr Monroe in the estimated amount of $52,951.20, for a total estimated amount of $81,178.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 6 Nay: 0. | | The motion Carried 6 - 0 | | | | | Brad Paulsen | Yes | | Rob Hanlon | Yes | | Dave Long | Yes | | Angela Blatner | Yes | | Julie Kulovits | Yes | | John Rutledge | Yes | |
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